If there’s a process in your business that involves too many steps, too much copying and pasting, too much manual admin or too much remembering, let’s make it easier.
I’ll look at how you’re doing it now, work out where the unnecessary faff is, and build a simpler workflow using the Google tools you already have.
From €395
What is a Workspace Workflow?
A workflow is simply a better way of getting something done.
Maybe every time a new client signs up, you’re manually sending the same emails, creating folders, copying information between documents and trying to remember what needs to happen next.
Or perhaps you’re managing enquiries in your inbox, tracking things in a spreadsheet and setting yourself reminders – all separately.
We can bring those steps together into a process that’s simpler, more consistent and easier to manage.
You don’t need to know what the solution is. That’s part of my job.
You just need to tell me:
“This is how I do it now, and it’s a pain.”
I’ll take it from there.
What can we build?
Every workflow is different, so your project will be designed around the way your business actually works. Examples include:
We could create a smoother process for what happens after someone becomes a client, using things like:
- Google Forms
- Gmail templates
- Drive folders and templates
- Calendar
- Tasks
- Checklists
- Automated steps where appropriate
Make it easier to manage new enquiries without relying on your memory.
We might look at:
- How enquiries arrive
- Where information is stored
- Follow-up reminders
- Gmail templates
- Forms
- Sheets
- Tasks
- Simple automated actions
If you’re collecting information from clients, customers or event attendees, we can create a better process around your forms and responses.
This could include:
- Creating or improving a Google Form
- Organising responses
- Connecting responses to Sheets
- Creating a clear follow-up process
- Deciding where information should be stored
- Creating reusable templates
If you’re constantly creating the same documents or folders, we can make the process quicker and more consistent.
For example:
- Folder structures
- Document templates
- Naming conventions
- File storage
- Client resource folders
- Checklists
- Handover processes
We can look at how you’re currently managing appointments, meetings or bookings and find ways to reduce the manual steps.
This might involve:
- Google Calendar
- Booking pages
- Forms
- Gmail
- Templates
- Tasks
- Follow-up processes
Even your own annoying process 😉
It doesn’t have to fit neatly into one of those examples. If there’s something you do repeatedly that makes you think:
“Surely there must be an easier way to do this?”
That’s exactly the sort of thing I want to hear about.
How it works
1. Tell me what’s driving you mad
Start with a short questionnaire telling me what you’re currently doing, what’s frustrating you and what you’d like to happen instead.
You don’t need to know what Google tool or automation would solve it.
Describe the problem, not the solution.
2. We’ll have a Workflow Discovery Call
We’ll spend around 30 minutes talking through your current process, what you’d like to improve and what access I’ll need to build and test it.
I’ll then recommend an approach and give you a fixed project price before any work begins.
3. I build and test it
Once you’ve approved the quote and the necessary access has been arranged, I’ll build and test the agreed workflow using the appropriate Google Workspace tools.
Depending on the project, this could involve:
- Gmail
- Drive
- Docs
- Sheets
- Forms
- Calendar
- Tasks
- Keep
- Workspace Studio
- Templates
- Simple automation
If you’re using an eligible Google Workspace account, we may also be able to use Workspace Studio to automate parts of the process.
I’ll test the workflow to make sure the different parts work together as intended. If something needs tweaking, I’ll make the adjustments before handover.
4. You get the handover
You’ll receive:
- Your completed workflow
- A simple explanation of how it works
- Any relevant templates or documents
- A short handover video where useful
- 7 days of follow-up support for questions or small adjustments
What does it cost?
From €395
Every workflow is different, so I don’t want to pretend there’s a one-size-fits-all price.
The final price depends on:
- How complicated your current process is
- How many steps are involved
- How many Google Workspace tools are needed
- What needs to be created
- Whether automation is required
- How much testing is involved
You’ll always receive a fixed price before I start the work.
No watching the clock. No wondering how much the project is costing you.
What’s included in the starting price?
The €395 starting price is intended for a relatively straightforward workflow involving a manageable number of steps and Google Workspace tools.
If your workflow is more complex, I’ll explain what’s involved and provide a separate fixed quote.
We’ll agree the scope before work begins, so there are no nasty surprises.
Sharon listens really well to your needs and provides a super level of detail in her explanations. She takes time to understand your business and how Google apps could support you more effectively in your working practices to be more effective. Her knowledge of Google apps is excellent and it has been really useful to understand how I can use the services more
Is this right for you?
Workspace Workflows is a good fit if:
- You’re repeating the same process regularly
- You’re manually copying information between places
- You keep forgetting steps
- You’re sending the same emails over and over
- Your client onboarding involves too many manual jobs
- You’re using several Google tools separately when they could work together
- You’ve created your own workaround because you couldn’t figure out a better way
- You know something could be easier but don’t know where to start
- You want someone to look at the whole process rather than just fix one small problem
You don’t need to be technical.
In fact, I’d rather you weren’t trying to design the solution yourself.
Tell me what’s annoying you. I’ll work out what’s possible.
A few boundaries
Workspace Workflows is designed around practical business processes using Google Workspace and the tools you already use.
I don’t provide:
- Bespoke software development
- Complex coding or scripting
- Advanced AI development
- Complex Google Admin Console configuration
- IT infrastructure or technical support
- Large-scale enterprise automation
- Full CRM implementation projects
If your process needs something outside my services, I’ll tell you before we start.
And if you already have another tool that’s essential to the process, that’s fine – just tell me about it during the discovery call so we can work out what’s possible.
What about access to my Google Workspace?
To build and test your workflow, I’ll need access to the relevant parts of your Google Workspace.
We’ll agree the most appropriate way for me to access what I need during our Workflow Discovery Call. Depending on your account and the workflow we’re building, this may involve sharing specific files or folders, working via screen sharing, or another suitable access arrangement.
I’ll only request access to the areas and information needed for the agreed workflow.
You don’t need to hand over your main Google password as part of the standard process. If a particular part of the workflow can’t be accessed directly, we’ll work out another way to complete that part.
If we’re using Workspace Studio or other features that require additional permissions, I’ll explain what’s needed before we begin.
I am so overjoyed at the ‘simple things’ that Sharon teaches that are life transforming for me and my business.
Sharon takes you step by step through the haze and simplifies the jargon, she cuts through layers of tech and she leaves me feeling confident that I can maximise my productivity on Gmail.
FAQs
That’s what the Workflow Discovery Call is for. We’ll talk through what you’re currently doing, where the process is getting frustrating or time-consuming, and what you’d like to happen instead. I’ll then let you know whether I think a Workflow is the right solution and what I’d recommend.
Workflows start from €395. Because every workflow is different, I’ll give you a fixed price once I’ve understood what you need. You’ll know the cost before any work begins.
It depends on the workflow and how complicated your current process is. Some projects may take a few hours, while others will require more time to build and test. I’ll give you an estimated timeframe when I provide your quote.
No! In fact, you don’t need to have the solution figured out at all. You just need to be able to explain what you’re currently doing and what’s frustrating you about it. I’ll help work out whether there’s a simpler way to handle it.
Usually, yes. To build and test your workflow, I’ll need access to the relevant parts of your Workspace. We’ll agree the appropriate access arrangements before I begin, and I’ll only request access to the areas needed for the agreed work.
Not as the standard process. We’ll discuss the most appropriate way for me to access what I need during our Workflow Discovery Call. This could involve sharing specific files or folders, screen sharing, or another suitable access arrangement. If a particular workflow requires a different type of access, I’ll explain what’s needed before we begin.
Yes. If Workspace Studio is available on your Google Workspace account and is suitable for what you’re trying to achieve, we can use it as part of your workflow. I’ll always choose the simplest approach that gets the job done rather than adding automation just for the sake of it.
No – and I’m quite happy to say that! 😊 I focus on practical workflows using Google Workspace and the tools you’re already using. I don’t provide complex coding, custom software development, advanced Gemini/AI automation or IT-level Google Workspace administration. If I don’t think I can build what you need, I’ll tell you before you pay for anything.
My Workflows service is primarily designed for solo business owners and small businesses. If your workflow involves multiple users or a more complex team setup, get in touch and we can discuss what’s involved.
We’ll agree exactly what is included in your project before I start. If you want additional features or changes outside the original scope once we’ve started, I’ll let you know what additional work is involved and the cost before doing anything extra.
Absolutely. Once your workflow is complete, I’ll walk you through how it works and provide any relevant guidance or video instructions so you’re comfortable using it.